11/18/2023 0 Comments Work time hours![]() Scheduled Rest Breaks: Generally, most work areas within Vanderbilt allow for an appropriate amount of break time within the work day as needed. Breastfeeding mothers requiring these breaks should make the request to the immediate supervisor or manager and communicate the frequency and duration of the breaks. The breaks will need to be documented and reported as non-worked time. Designated locations 4, other than restrooms, shielded from public view and free from intrusion from coworkers and the public will be provided for the breaks. Breaks for Breastfeeding Mothers: Reasonable break periods will be provided for a breastfeeding mother to express breast milk for her child for one (1) year after the child's birth.Additionally, the supervisor should reschedule the 30 minute meal break later in the shift. ![]() If an employee is interrupted more than twice and/or more than a total of 4 minutes for work related tasks, the employee should be paid for the entire 30 minute meal. Any non-exempt employees who do not receive an uninterrupted meal break of at least 30 minutes are required to notify their supervisor and report the time worked on their time record. Vanderbilt generally recognizes a meal break as unpaid time for which an employee is relieved from work for a period of time. ![]() However, schedules for meal breaks are based upon the operational needs of the work area. Meal Period: Employees who work six or more consecutive hours a day are required to take an uninterrupted 3meal break of at least 30 minutes away from the work area.If alternative notification options are available for emergency situations, those options should be communicated to all employees in the department. Supervisory notification and approval is needed for an hourly paid employee to arrive early or leave prior to the end of the work day or scheduled shift. Employees are expected to work their regular scheduled shift. PROCEDUREĮmployees are paid for the work performed as regulated under applicable state and federal laws. Adjustments to the assigned schedule 2cannot be made without prior approval of the supervisor. meal or breaks for breastfeeding mothers) taken during the workday. The time record must accurately reflect any unpaid breaks (i.e. Kronos or timesheets) in place for the employee's department. ![]() Hourly employees must accurately record all worked time using the record keeping system (i.e. Employees are expected to work their regular schedule based on standard hours or the full time equivalent (FTE) for each work week or supplement non-worked time up to their FTE or standard hours with the use of flex PTO. (See Alternative Work Arrangements Policy). However, work schedules may vary among departments including differing full time, part-time, prn (per diem), required overtime, flexible and seasonal schedules to accommodate the operational needs of the department. Full time employees work at least 30 hours per week. 1 Each department determines the work schedule and hours for employees as necessary for its operation. The official workweek for employee payroll begins at midnight on Sunday and ends at 11:59 p.m. Because of the differing nature of our business, departmental guidelines determine employee scheduling needs and should be communicated to employees as part of their orientation. This policy establishes the official workweek at Vanderbilt. VANDERBILT UNIVERSITY HUMAN RESOURCES POLICIES AND PROCEDURES SUBJECT: HOURS OF WORK POLICY EFFECTIVE DATE: JPOLICY
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